Trading & Import/Export ERP Software for Multi-Currency, Cross-Border Operations
Manage purchase orders, vendor bills, multi-currency invoicing, and warehouse inventory across international supply chains — one platform, unlimited users, no per-seat fees.
No card required to start. Use code FREEDEMO.
Common pains for trading and import/export businesses
- Multi-currency complexity — Every transaction involves exchange rate calculations, and most accounting tools either don't support multi-currency natively or charge extra for it.
- PO-to-vendor-bill reconciliation across borders — Matching purchase orders to goods received notes to vendor invoices is manual and error-prone when shipments cross multiple jurisdictions.
- Customs and documentation overhead — Tracking shipment lots, duty costs, and compliance documentation alongside financial records requires jumping between multiple systems.
- Manual foreign exchange tracking — Recording exchange rates at the time of each transaction and calculating realized gains or losses is tedious without built-in FX support.
How NAViCalC connects trading and import/export workflows
Multi-Currency Operations
Configure currencies per transaction — create invoices in USD, receive vendor bills in EUR, and track expenses in AED. Exchange rates are recorded at the transaction level for accurate financial reporting. Multi-currency aging reports show outstanding balances in both the transaction currency and your base currency.
Purchase Order Pipeline
Create purchase orders for international suppliers, record goods receipt upon delivery with GRN (Goods Received Notes), and match vendor bills with 3-way matching — PO, GRN, and vendor invoice. Discrepancies are flagged automatically so you catch pricing errors and short shipments before payment.
Inventory & Warehousing
Manage stock across multiple warehouses with location-wise visibility. Execute inter-warehouse stock transfers for goods moving through bonded zones or distribution centers. Track batch and serial numbers for import/export lot identification. Set reorder points per item per warehouse.
CRM & Customer Management
Track international clients with full communication history, follow-up reminders, and deal pipelines. Convert quotations to orders with one click. Run WhatsApp and email campaigns to stay engaged with buyers and agents across time zones. Campaign templates make outreach consistent and repeatable.
Approvals & Audit
Configure multi-step approval workflows with amount thresholds — for example, POs under $5,000 need one approval, POs over $50,000 need three. Full audit logs capture every change to financial records with before/after diffs. Period lock prevents modifications to closed fiscal periods.
Why all-in-one matters for trading and import/export
Trading companies typically cobble together an accounting package, a separate inventory system, a CRM for client management, and spreadsheets for FX tracking and customs documentation. Every handoff between systems is a risk — an exchange rate entered incorrectly, a GRN that doesn't match the vendor bill, a shipment lot that can't be traced back to its purchase order. The cost of these errors compounds with every border your goods cross.
- One platform for purchasing, inventory, billing, CRM, and financial reporting
- Native multi-currency support with per-transaction exchange rates
- 3-way matching (PO/GRN/vendor bill) catches discrepancies before payment
- Unlimited users — add procurement staff, warehouse managers, and finance teams without per-seat fees
- Audit-ready records with approval workflows and period lock for compliance
Pricing
$249/month per month | $1,999/year per year (save ~17%)
Unlimited users • All modules included • USD
15-day free demo • No card required to start. Use code FREEDEMO.
Start Your Free DemoTrading & Import/Export FAQ
Can I track customs duties and landed costs?
Yes. Add duty, freight, and insurance costs to purchase orders or goods receipts. These landed costs are factored into inventory valuation so your cost of goods sold reflects the true cost of imported items.
How does multi-currency invoicing work?
Select the transaction currency when creating an invoice or vendor bill. The exchange rate is recorded at the transaction date. Reports can be viewed in the transaction currency or your base currency. Realized and unrealized FX gains/losses are tracked automatically.
Does NAViCalC support letter of credit or trade finance workflows?
NAViCalC tracks the financial side of trade transactions — POs, vendor bills, payments, and receivables. For letter of credit management, you can attach LC reference numbers to purchase orders and track them through the approval workflow. Bank-specific LC processing integrates through your bank's portal.
What about international compliance requirements?
NAViCalC provides audit logs, approval workflows, period lock, and role-based access control that support compliance with common regulatory frameworks. Tax rules are configurable per jurisdiction — VAT, GST, sales tax, or custom rules. Consult your local advisor for jurisdiction-specific requirements.