Education & Training Management Software That Unifies Fees, CRM, HR, and Reporting
Stop managing student fees in one tool, staff payroll in another, and enrollment tracking in spreadsheets. NAViCalC brings fee collection, student CRM, HR, and compliance reporting into one platform with unlimited users.
No card required to start. Use code FREEDEMO.
Common pains for education and training organizations
- Fee collection chaos — Tracking who paid, who is overdue, and who needs a receipt is a manual process that eats hours every week, especially across multiple courses or batches.
- Student tracking across spreadsheets — Enrollment data, attendance records, and communication history live in disconnected spreadsheets that nobody trusts or keeps current.
- Manual attendance and leave management — Staff and student attendance is tracked on paper or in separate apps, making payroll reconciliation and compliance reporting painful.
- No integration between admin and accounts — The admissions team uses one system, the accounts department uses another, and reconciling enrollment with fee collection requires manual cross-referencing.
How NAViCalC connects education and training workflows
Fee Management
Generate invoices for tuition, course fees, and materials. Issue receipts on payment and credit notes for adjustments. Set up recurring billing for semester or monthly fee schedules. Send automated payment reminders via WhatsApp and email so your team spends less time chasing overdue balances.
Student CRM
Capture prospective student inquiries as leads, move them through an enrollment pipeline with stage-based follow-ups, and convert them to active students when they register. Use campaign templates for WhatsApp and email outreach to promote new courses, open days, or early-bird discounts.
Attendance & HR
Track daily attendance for both employees and students. Manage leave requests and approvals, calculate payroll based on attendance and leave balances, and organize staff by departments and roles. Every attendance record is timestamped and auditable.
Reporting & Compliance
Run financial reports — revenue by course, outstanding fees, expense breakdowns — alongside student enrollment analytics and attendance summaries. Full audit logs track every change to financial records. Role-based access ensures staff see only the data relevant to their role.
Why all-in-one matters for education and training
Schools, training centers, and coaching institutes typically run admissions in one tool, fees in an accounting app, attendance in a spreadsheet, and HR in yet another system. When a student enrolls, their record has to be created in multiple places. When a fee is paid, someone has to update the spreadsheet and the accounting tool. Every manual step is a chance for errors, missed payments, and compliance gaps.
- One system for admissions, fees, attendance, HR, and financial reporting
- Unlimited users — add teachers, administrators, and accountants without per-seat fees
- Automated fee reminders reduce overdue balances without manual follow-up
- Audit-ready records for regulatory compliance and accreditation reviews
- Role-based access keeps student data private and financial data secure
Pricing
$249/month per month | $1,999/year per year (save ~17%)
Unlimited users • All modules included • USD
15-day free demo • No card required to start. Use code FREEDEMO.
Start Your Free DemoEducation & Training FAQ
Can I manage multiple courses or batches simultaneously?
Yes. Create separate courses, batches, or programs and track enrollment, fees, and attendance independently for each. Consolidated reporting rolls up across all programs for a unified financial view.
Does NAViCalC generate fee receipts automatically?
When a payment is recorded against a student invoice, a receipt is generated automatically. Receipts can be sent via email or WhatsApp and are stored in the student's record for future reference.
Can I run staff payroll through NAViCalC?
Yes. The HR module includes payroll processing based on attendance, leave balances, and salary structures. Configure deductions, allowances, and tax withholdings per employee. Payslips are generated and can be distributed electronically.
Is there a student or parent portal?
NAViCalC includes a customer portal that can be configured for students or parents to view fee statements, download receipts, and check outstanding balances. Portal access is controlled through role-based permissions.